Q: What is Remote Online Notarization (RON)?

RON is a digital process where a signer and a commissioned notary meet in a secure online environment via audio-video technology. Instead of meeting in person, you sign electronically, and the notary attaches a digital seal and certificate to your document. Is virtual notarization actually legal? Yes. Remote Online Notarization is legally recognized across the United States. Thanks to state laws (like RULONA) and the Full Faith and Credit Clause of the U.S. Constitution, a document legally notarized by a commissioned RON notary in one state is generally accepted in all other states. How is RON different from "In-Person Electronic Notarization" (IPEN)? IPEN: You and the notary are in the same room but use digital signatures on a tablet or computer instead of paper. RON: You and the notary are in different locations (even different states or countries) and meet via a secure video call.

Q: How do you verify my identity online?

We use a two-step process called Multi-Factor Authentication (MFA) : Credential Analysis: Our system uses forensic technology to verify the authenticity of your government-issued ID. Knowledge-Based Authentication (KBA): You will answer a series of security questions generated from public records that only you would know. Is my data safe with Total Closing Solutions? Absolutely. Our platform uses bank-grade encryption for all data transmissions. Furthermore, every RON session is recorded and saved in a secure electronic journal, providing a digital audit trail that is much safer than traditional paper methods. What technical equipment do I need? You don’t need special software. You only need: A computer, tablet, or smartphone with a working camera and microphone. A stable internet connection. A valid, unexpired government-issued photo ID.

Question 1

What is Remote Online Notarization (RON)?

Accepted Answer

RON is a digital process where a signer and a commissioned notary meet in a secure online environment via audio-video technology. Instead of meeting in person, you sign electronically, and the notary attaches a digital seal and certificate to your document.

Is virtual notarization actually legal?

Yes. Remote Online Notarization is legally recognized across the United States. Thanks to state laws (like RULONA) and the Full Faith and Credit Clause of the U.S. Constitution, a document legally notarized by a commissioned RON notary in one state is generally accepted in all other states.

How is RON different from "In-Person Electronic Notarization" (IPEN)?

IPEN: You and the notary are in the same room but use digital signatures on a tablet or computer instead of paper.
RON: You and the notary are in different locations (even different states or countries) and meet via a secure video call.

Question 2

How do you verify my identity online?

Accepted Answer

We use a two-step process called Multi-Factor Authentication (MFA):

Credential Analysis: Our system uses forensic technology to verify the authenticity of your government-issued ID.
Knowledge-Based Authentication (KBA): You will answer a series of security questions generated from public records that only you would know.

Is my data safe with Total Closing Solutions?

Absolutely. Our platform uses bank-grade encryption for all data transmissions. Furthermore, every RON session is recorded and saved in a secure electronic journal, providing a digital audit trail that is much safer than traditional paper methods.

What technical equipment do I need?

You don’t need special software. You only need:

A computer, tablet, or smartphone with a working camera and microphone.
A stable internet connection.
A valid, unexpired government-issued photo ID.

Question 3

What types of documents can be notarized virtually?

Accepted Answer

Almost any document that can be notarized in person can be done via RON, including:

Real Estate Closings (Deeds, Mortgages, Notes)
Power of Attorney & Wills
Affidavits and Sworn Statements
Business Contracts and Operating Agreements

Can I use RON if I am currently outside the U.S.?

Yes. As long as the document is for use in a U.S. court or is related to a transaction involving the U.S., our notaries can perform the service for you regardless of your current global location.

What happens if my document requires a witness?

Many of our sessions allow for "Virtual Witnesses." If your document requires a witness, they can join the video session from their own location, be identified by the notary, and sign the document digitally.

Question 4

How do I receive my notarized document?

Accepted Answer

Immediately after the session ends, the notary applies their digital seal. You will receive an email with a secure link to download the final, tamper-evident PDF document.

Will the county recorder or bank accept a digital signature?

Most do. Over 44 states have already passed permanent RON legislation, and the mortgage industry (Fannie Mae and Freddie Mac) widely accepts RON for real estate transactions. We always recommend confirming with your specific receiving agency first.

Close from Anywhere: Expert Virtual Notary Services for Real Estate & Beyond

Driven by Precision. Defined by Service.

Secure Virtual Notarization—Anytime, Anywhere.

The Future of Closings is Here

Precision Closing & Virtual Notary Services

Frequently Asked Question

Total Closing Solutions

Total Closing Solutions

Total Closing Solutions

Total Closing Solutions

Total Closing Solutions updated their cover photo.

Total Closing Solutions

Total Closing Solutions

Total Closing Solutions

Total Closing Solutions